Create a seating chart online — free with live shuffle

Create your seating chart online for weddings, birthdays or club celebrations: guest list, RSVPs and table plan in one app — drag or tap guests onto seats, live shuffle during the party, PDF or image for the venue. Start free — guests do not need an app.

Next steps: Guest list, Invitations, and wedding planning.

Create a seating chart online — free with live shuffle – Mein Feierplaner

What you can do with MeinFeierPlaner

How MeinFeierPlaner supports your seating chart:

Guest list & RSVP

Assign guests from the same list — filter by attendance, sync when someone declines.

Seating & live shuffle

Move tables on the floor, choose a shape, seat guests — run shuffle rounds during the celebration.

PDF, image & guest view

Save floor or list as PDF or image; guests see their table on mobile without installing an app.

How it works

1

Create your celebration

Sign up and create your celebration — wedding, Polterabend or company party.

2

Guests & tables

Fill the guest list, add tables, drag or tap guests onto seats.

3

Export & shuffle

Save floor or list as PDF or image — optionally start live shuffle on the night.

How it works

In MeinFeierPlaner you lay tables out on a floor, choose a shape and drag guests onto seats. If you cannot find the right mix, Live-Shuffle reshuffles seating in seconds. Every change syncs immediately with the guest list and RSVPs.

  1. Create your event and guest list — Create a guest list.
  2. Define tables — choose a shape (round, banquet, T, U-shape, square, E-shape, head table), set seats, place tables on the floor.
  3. Seat guests — drag or tap from the pool onto a seat; filter “attending only”.
  4. Review capacity and sensitive pairs.
  5. Save — floor or list as PDF or image; guests see their table via the invitation link.

Live table shuffle: during the party, authorised hosts start a round — all devices show the new table in real time. Families can stay together; reset to the original layout anytime. Ideal after dinner when conversations stall.

Seating preview in MeinFeierPlaner

Why a digital seating chart?

Creating a seating chart on paper or Excel works until the guest list shifts — declines, venue table count changes, or you notice two guests who should not sit together. Spreadsheets and sticky notes lose track quickly: who sits next to whom, does capacity fit, is there a short walk for older guests?

A seating chart online saves time: update in seconds instead of reprinting, guests see their table on mobile, export PDF for the venue. Create a seating chart free when the tool links to your guest list — not as an isolated drawing without RSVPs.

Paper plans often need last-minute moves when RSVPs or conflicts appear. Digital charts show overbooking immediately and filter by attendance.

Use cases

Wedding

Wedding seating usually separates family, friends and colleagues. The head table is central; divorced parents at least one table apart; solo guests placed with common ground. Finalise when RSVPs are in (4–5 weeks before). More: Plan your wedding.

Polterabend

Looser than a wedding: mix neighbours and colleagues at dinner, then shuffle for fresh conversations — no shouting across the hall. More: Plan a Polterabend.

Company party & club festival

Corporate and club events need clear capacity or deliberate mixing of departments. Export names per table for the venue. See Plan a club festival.

Baptism, communion & confirmation

Family tables dominate: godparents near the child, kids’ corner in sight of parents, seniors with short walks. Smaller guest counts but more generations at one event.

Templates & layouts

Common setups: round tables 8–10 seats; banquet tables 60/80/120 cm widths; U-shape for speeches. Confirm numbers with your venue — overcrowded tables feel hectic.

Layout Seats (guide) Fits
Round Ø 1.6 m 8–10 Wedding, Polterabend
Rectangle 2.2 × 0.8 m 6–8 Club, office party
Long table 40–80 total Formal wedding

PDF export & print

PDF export for venue and catering — floor or list, as PDF or image. A3 at the service desk, optional A4 per table. Guests often use mobile; older guests appreciate a print at reception. Name files with dates (seating-2026-08-15.pdf) so nobody works from stale lists.

Avoid common mistakes

  • Starting too late without final headcount
  • Ignoring conflict pairs
  • Paper-only from ~30 guests
  • Planning without RSVPs — drag-and-drop uses the same guest list as replies; otherwise declined guests still sit at a table

Create a seating chart free — link your guest list, GDPR-oriented. Start on this page.

Start free

Create your seating chart now — free, GDPR-oriented.

Create account

Common questions

How do I create a seating chart?
Create a celebration, maintain the guest list, add tables with shape and seats, drag or tap guests onto seats — filter by attendance, then save floor or list as PDF or image.
How does live shuffle work?
Hosts or authorised guests start a round — everyone sees the new table on mobile in real time. Families can stay together; multiple rounds possible.
What does a seating tool cost?
MeinFeierPlaner starts free — seating setup and PDF export on the free plan. Premium adds place cards PDF and more.
Can I share the plan with my partner?
Yes — you work in the same area. Seating changes are visible to authorised admins immediately.
Does it work on mobile?
Yes — on a phone you tap guests onto seats; moving tables is for a large screen. Guests see their table via the invitation link without installing an app.
Can I drag and drop tables and guests on a floor?
Yes — on a large screen you drag tables on a floor plan and seat guests. On a phone you tap guests onto table cards. If the mix is not right, Live-Shuffle reshuffles seating in seconds. Changes sync with the guest list and RSVPs.
How many guests per table?
Round tables often fit 8–10. Confirm with your venue — too full feels cramped.
When should the seating plan be final?
Ideally 4–5 weeks before the celebration when all RSVPs are in. Digital plans stay easy to adjust after that.
Which table shapes are supported?
Round tables, long banquet tables, T-shape, U-shape, square tables, E-shape and head table — set shape and seats per table and arrange everything on the floor.
How do I seat couples, families and groups?
Drag guests from the guest list onto seats — couples side by side, families at one table, groups deliberately apart or together. Live shuffle can optionally keep families together.
Do my guests need an app?
No — guests see their table via the invitation link in the browser. You use MeinFeierPlaner in the browser on phone, tablet and desktop.