Create a seating chart online — free with live shuffle
Creating a seating chart online beats spreadsheet chaos: guest list, RSVPs and table plan in one app — assign with a click, live shuffle during the party, PDF for the venue. Start free, developed in Germany.
Next steps: Guest list, Invitations, and wedding planning.
What you can do with Mein Feierplaner
How MeinFeierPlaner supports your seating chart:
Guest list & RSVP
Assign guests from the same list — filter by attendance, sync when someone declines.
Seating & live shuffle
Add tables, assign guests, run shuffle rounds during the event — guests see their table live.
PDF & guest view
Export seating as PDF; guests see their table on mobile without installing an app.
How it works
Create your event
Sign up and create your event — wedding, Polterabend or company party.
Guests & tables
Fill the guest list, add tables, assign guests with a click.
Export & shuffle
PDF for the venue — optionally start live shuffle on the night.
Why a digital seating chart?
Creating a seating chart on paper or Excel works until the guest list shifts — declines, venue table count changes, or you notice two guests who should not sit together. From ~20 guests, reshuffles eat hours. Professional planners often charge €500–2,000 for wedding seating; a seating chart online saves time: update in seconds, guests see their table on mobile, export PDF for the venue.
Paper plans often need 10–15% of seats moved in the final week. Digital charts show overbooking immediately and filter by RSVP status.
How it works
In MeinFeierPlaner you drag guests onto tables. If you cannot find the right mix, Live-Shuffle reshuffles seating in seconds. Every change syncs immediately with the guest list and RSVPs.
- Create your event and guest list — Create a guest list.
- Define tables (e.g. 8 rounds of 8).
- Assign guests — filter “attending only”.
- Review capacity and sensitive pairs.
- Export PDF — guests see their table via the invitation link.
Live table shuffle: during the party, authorised hosts start a round — all devices show the new table in real time. Families can stay together; reset to the original layout anytime. Ideal after dinner when conversations stall.
Use cases
Wedding
Wedding seating usually separates family, friends and colleagues. The head table is central; divorced parents at least one table apart; solo guests placed with common ground. Finalise when RSVPs are in (4–5 weeks before). More: Plan your wedding.
Polterabend
Looser than a wedding: mix neighbours and colleagues at dinner, then shuffle for fresh conversations — no shouting across the hall. Typical: 35 guests, 6 tables, two shuffle rounds. More: Plan a Polterabend.
Company party & club festival
Corporate and club events need clear capacity — 120 guests, 12 tables of 10, or deliberate mixing of departments. Export names per table for the venue. See Plan a club festival.
Baptism, communion & confirmation
Family tables dominate: godparents near the child, kids’ corner in sight of parents, seniors with short walks. Smaller guest counts (40–80) but more generations at one event.
Templates & layouts
Common setups: round tables 8–10 seats; banquet tables 60/80/120 cm widths; U-shape for speeches. Confirm numbers with your venue — overcrowded tables feel hectic.
| Layout | Seats (guide) | Fits |
|---|---|---|
| Round Ø 1.6 m | 8–10 | Wedding, Polterabend |
| Rectangle 2.2 × 0.8 m | 6–8 | Club, office party |
| Long table | 40–80 total | Formal wedding |
PDF export & print
PDF export for venue and catering; A3 at the service desk, optional A4 per table. Guests often use mobile; older guests appreciate a print at reception. Name files with dates (seating-2026-08-15.pdf) so nobody works from stale lists.
Avoid common mistakes
- Starting too late without final headcount
- Ignoring conflict pairs
- Paper-only from ~30 guests
- Planning without RSVPs — drag-and-drop uses the same guest list as replies; otherwise declined guests still sit at a table
Create a seating chart free — link your guest list, EU hosting. Start on this page.